01
Three-way match
Every bill checked against its purchase order and goods receipt.
Paid, Not Received
Paid for goods that never arrived.
A supplier bill looks fine on its own. Otiox checks every bill against its purchase order and goods receipt — a three-way match — and flags bills with no purchase order, quantities never received or prices above the order, before they are paid.
app.otiox.comFig. 00
Finance · three-way match
Bills with issues
Bill vs purchase order vs receipt
BillSupplierIssue
Supplier billMetal supplierNo purchase order
Supplier billPCB supplierNot received
Supplier billPackagingPrice above order
Seven bills need a look
Review
Fix the chain before paying.
Only matched bills get paid.
01The Challenge
The bill is approved. The goods are not here.
Bills arrive by email, get approved and paid. Whether the goods ever came in, or at the price agreed, is checked by nobody — until a stock count or an auditor finds the gap.
- 01Bills paid without a purchase order
- 02Quantities billed but never received
- 03Prices above what was ordered
- 04Checks done by hand, if at all
02SEE IT IN OTIOX
The same situation, in the product.
Real screens from the Otiox demo workspace, step by step.
- 01
See the bills with issues
Each bill with its supplier, purchase order, total and the issue.
03
How It Works
Purpose-built features that solve these exact problems.
02
Issues named
No purchase order, not received, quantity or price differences.
03
Payment suggestions
Bank lines matched to the invoices they most likely pay.
04
Read-only
Matches are confirmed on the Reconciliation page.
04
What You'll Gain
Tangible improvements that impact your bottom line.
- 01No paying for nothing
Mismatches seen before payment.
- 02Supplier discipline
Bills without an order stand out.
- 03Audit-ready payables
Every bill has its chain.
- 04Less manual checking
Only the exceptions need a look.
05
Real-World Scenarios
See how this works in practice.
Scenario 1
Bill with no order
A large supplier bill arrives with no purchase order behind it.
Scenario 2
Billed before received
The quantity on the bill exceeds what was received.
Scenario 3
Price creep
The unit price on the bill is above the purchase order.
06
The Transformation
From chaos to clarity.
Before
- Bills approved on sight
- Mismatches found by auditors
- No order behind some bills
- Manual spot checks
After
- Every bill matched
- Mismatches before payment
- Bills without orders flagged
- Only exceptions reviewed
07
Frequently Asked Questions
Quick answers to common questions.
01What is matched?
Supplier bill, purchase order and goods receipt — quantity and price per line.
02Does it block payment?
No. It flags; you decide. Matches are confirmed on Reconciliation.
03What about bank lines?
Payment suggestions match bank lines to the invoices they most likely pay.
04Which issues are flagged?
No purchase order, not yet received, and quantity or price differences.
Paid, Not Received
Ready to transform your paid, not received?
See how Otiox can solve your specific challenges.